Accounts payable automation without the template grind

AP is a volume and control problem. Bills arrive from a thousand vendors, each with its own layout, each needing extraction, coding, matching, approval, and a due date tracked. Dynamite Docs handles the extraction so your team handles the judgment, and exports clean rows to the systems you already run.

Try this workflow free or view pricing.

AP teams drown in bills, not decisions

Every vendor sends bills differently, and "just extract the fields" becomes a template project that never quite ends.
The three-way match, PO, receiving, and invoice, breaks when the numbers come from three different formats.
Payment terms and due dates get missed when extraction is manual, and missed terms cost early-pay discounts and late fees.
GL coding and approvals are judgment work; retyping the same bill data to get there is the waste.

How Dynamite Docs handles the AP pipeline

01 — Capture everything

Bills arrive by email, scan, or upload. Digital PDFs parse deterministically; scanned bills are read by the vision model you choose.

02 — Extract the full bill

Vendor, bill number, date, due date, terms, PO reference, line items, tax, discounts, and total, inferred per layout, confidence-scored per field.

03 — Match, code, and route

Pull the same PO and receiving numbers from their own documents so the three-way match has clean inputs. GL codes come from the extracted lines, and approval routing uses your exported statuses.

04 — Export into your AP system

CSV, JSON, Excel, Word, Sheets, or your own API. Batch queue handles hundreds of bills, and corrections are remembered for the next vendor’s layout.

Document types this workflow handles

Vendor bills — invoices that arrive by mail, email, or portal
PO-linked bills — invoices that reference a purchase order
Scanned bills — no text layer, read by the vision model
Credit notes & adjustments — line-item and total corrections

What gets extracted from a vendor bill

Inferred per layout. A typical AP bill run yields:

Vendor — Northwind Freight Co.
Bill number — NW-88231
Bill date — 2026-08-06
Due date / terms — 2026-09-05 / Net 30
PO reference — PO-22108
Line items — LTL shipment × $612.00
GL / account code — 6600-Transportation
Tax & discounts — $0.00 / 2% early
Total — $612.00

A realistic example

Bills extract to rows like these, ready for PO matching and approval exports:

Vendor	Bill #	Due date	PO ref	Line item	Total
Northwind Freight Co.	NW-88231	2026-09-05	PO-22108	LTL shipment	$612.00
Prairie Office Supply	PR-1093	2026-08-30	PO-21991	Printer toner	$475.00
Vertex Legal LLP	VL-772	2026-09-12	—	Quarterly retainer	$3,000.00

The AP workflow beyond extraction

Extraction is the front of the AP pipeline, but the value shows up behind it. Once bills are structured rows, due dates become calendar events, early-payment terms stop slipping, and the three-way match against purchase orders and receiving documents runs on data that lines up instead of PDFs that disagree.

That is why the extraction output matters as much as the accuracy: a bill that comes out with its PO reference, GL code, and line items intact is a bill your team can act on without reopening the PDF. Approvals, coding decisions, and exceptions stay human. The document work in front of them is what Dynamite Docs removes.

Start with the highest-volume vendor, not the cleanest one. If the model gets a messy supplier right on the first batch, and your corrections make the second batch faster, you have proof the rest of the vendor list will follow the same path, without a single template built and with no lock-in to one AI provider’s pricing or privacy posture.

Why bring-your-own-AI matters for AP

AP volume makes per-page cost the difference between automation that pays for itself and automation that doesn’t. Bring your own keys, pay your provider’s rate, and on Pro and Ultra that processing is unlimited.

Bills carry payment terms and control data your team is accountable for. Choose a no-training provider, lock sensitive documents to local Ollama, or self-host. The extraction pipeline is the same.

Every GL code and approval decision your team makes is remembered as a pattern. The intelligence accumulates in your workspace and exports with you. It is not captive to a single AI vendor.

Questions, answered

Can it do three-way matching for me?

Dynamite Docs extracts the PO, receiving, and invoice numbers cleanly from their documents so your matching runs on reliable data. The match logic and approval workflow live in your AP system; we feed it correct, structured inputs.

How many bills can it process at once?

The batch queue handles 50–500 documents at a time with per-file provider routing. Concurrency is configurable to your volume.

Does it extract GL codes?

Account/GL codes printed on the bill are extracted like any other field. Assigning codes where the vendor didn’t print them is a review-time decision. Your choice is remembered as a pattern.

Is this different from invoice data entry?

Invoice data entry is about getting vendor invoice fields into the books. AP automation is the fuller pipeline: capture, line-item extraction, PO matching inputs, due-date tracking, and approval-ready exports.